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Office Manager

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Job Industry:

Secretarial Reception and PA

Job Location:

Gibraltar

Job Description:

RecruitGibraltar are currently helping our client who is a very well established and successful company who has a great opportunity for an Office Manager. This is a challenging role in a company going through an exciting growth phase and represents a great opportunity to progress your career.

They are seeking some versatile who is used to working in a role with a number of varied responsibilities similar to those listed below. This role will suit a confident, honest, organised, resourceful professional who is used to dealing with Directors and employees of all levels and using their own initiative, not afraid to get stuck in and ask any questions if unsure.

- Organising travel for Chairman, his family, Directors and any employees travelling on business
- Managing Chairmanís diary and reminding him of appointments
- Checking Chairmanís inbox and dealing with emails accordingly Ė either responding on his behalf or liasing with him on how to proceed
- Organising company events
- Placing various orders such as coffee, stationary, IT equipment
- Liaising with IT
- Liasing with payroll
- Submitting Chairmanís expenses to Accounts, addressing any queries they may have
- Preparing the board room for meetings
- Coordinating Board of Directors to agree meeting dates
- Maintaining various company records including training records, attendance logs
- Renewing office insurances including private medical insurance, office contents and Directors & Officers insurance
- ETB forms (notification of vacancies, terms of engagement, variations and termination forms)
- Petty cash (maintain cash records, managing the cash and paying the messenger every Friday)
- Recruiting
- Welcoming new employees (introducing them to the company, making sure desks and equipment are set up before start dates, completing various forms at induction)
- Taking formal & informal minutes of meetings
- Receiving, processing and confirming leave requests from all employees and updating the group calendar
- Ensuring company policies and procedures are adhered to (all detailed in the staff handbook)
- Maintaining and updating staff handbook in line with company changes and employment laws and best practice
- Not a regular occurrence but handling disciplinaries or staff complaints where necessary

Experience

You will have experience in a similar role covering a wide variety of responsibilities
Dedicated and hard working
Highly confidential

Salary circa £30 plus package

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