We are currently helping our client who is a long established and reputable insurance company who offer long term career growth, excellent salary, relocation assistance, and a rewarding working environment where you can make a real impact. They need an experienced PA to provide a first-class, confidential, efficient and effective PA service to the CEO, CFO and other key members of the leadership team such that they are able to focus on their key responsibilities. The post holder will have delegated authority and responsibility to act independently and handle and deliver decisions and actions.
What is the plan for the Executive Personal Assistant role?
The role of the PA is to provide an effective organisational and operational service to Directors/Senior Managers. He/she will be required to utilise previous experience to ensure efficient PA support is provided at all times. This role will suit an experienced PA or Team Secretary, who has excellent organisational and communication skills with the ability to liaise at all levels. He/she will use initiative, requiring the minimum of supervision and organising work priorities effectively, especially as the jobholder will be providing administration services to more than one Director/Senior Managers. The role requires a flexible team player with a ‘can-do’ approach. The ability to work in a proactive and demanding role helping the Executive team to make the best use of their time.
What will you do as a Executive Personal Assistant?
The jobholder will provide the full range of secretarial/ personal assistant services to the Directors and Senior
Managers. This will include full diary management and having the authority to make changes and arrange
meetings on the behalf of the Directors/Senior Managers. The PA must be aware of all potential movements
and appointments and be proactive in supporting the Directors/Senior Managers by informing and reminding of
all appointments and arrangements.
The jobholder will arrange meetings with other Managers within the company (across all jurisdictions), clients and other
contacts. The jobholder will also arrange and draw up agendas and guest lists, and may on occasion be required
to attend meetings and take minutes. The PA will also support any committees or groups, by arranging
meetings, collating papers, preparing agenda, following up on actions to ensure the efficient operation of the
The PA is the first point of contact for all enquiries for the holding company, as well as meeting and greeting
visitors if required. The PA will also be required to manage Group telephone screening phone calls,
enquiries and requests, and handling them when appropriate. Being the representative, the PA competence,
courtesy, appearance and attitude will reflect upon the Directors/Senior Managers.
The PA will need to make travel and accommodation arrangements for the Directors/Senior Managers within
the UK and abroad. This would also include arranging visas if required and, may occasionally require travelling
with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
He/she will also maintain internal and external accounts in respect of bills, receipts and payments and may also
check and record all of the Director/Senior Managers personal expenses. It will also require cost management
such as negotiating corporate rates with hotels, etc.
The PA will be responsible for producing a wide range of documents including letters, reports, presentation and slides, briefing papers, etc. - in many cases, compiling and collating the statistical management information to be presented at Group Board and investor level. He/she may be required to assist with specific projects, carry out background research and present findings.
The PA may also be required to maintain confidential departmental staff records, sickness, and holiday and will keep a record of the Director/Senior Managers own holiday and periods of sickness.
What do you know that makes you a great Executive Personal Assistant?
Previous PA / EA experience, preferably in Finance or professional services
Strong PC skills including Microsoft office - Word, Excel, PowerPoint and Outlook
Salary £30k to £34k based on experience with bonus & an excellent benefits package.