Office Coordinator

Administration and Office


RecruitMalta are currently helping our client who is a leading insurance company with a global footprint, who has a great opportunity for an Office Co-Ordinator to join this expanding team based in Ta’ Xbiex. The company is moving into an expansion phase, is progressive and ambitious, has a policy of promoting from within and has a dedication to professional training and progression.

The Office Coordinator is responsible for the coordination of the office being reception duties, Human Resource Administration and Office Administration. In this role you will be the first point of contact both for clients and for employees.

The start time for this role is 7.45am on a normal 40 hour week Mon - Fri

Duties include:

Reception Duties:

• To answer incoming telephone calls, outline purpose of call and forward calls to appropriate personnel and departments.
• Greet walk in clients/guests/members professionally while also determining the nature and purpose of their visit by following company procedure to maintain office security
• Collect, sort, distribute and prepare correspondence, mail, messages and courier deliveries.

Office Administration:

• Dealing with local suppliers for deliveries
• Managing office supplies
• Managing the maintenance and the cleaning of the office
• Schedule appointments, maintaining & updating calendars, reminding respective personnel of their appointments, book business lunches, cabs, flights and hotel accommodations Making sure that meeting rooms are organised for visitors
• Assisting is organising team activates

HR Administration:

• Onboarding & Off boarding preparation including the paper work such as Jobs plus and FS4
• Maintaining and update of policies and procedures
• Managing time sheets for interns


• A’Level Standard
• Solid experience in a similar role.
• Passionate in supporting people
• Flexible team player and ability to work well under pressure and on own initiative
• Fluent in Microsoft Office, social media and computer literate.
• Multi-tasking
• Discretion and ability to respect confidentiality of information.
• Willing to go the extra mile
• Innovation and creativity

You will already live in Malta

Salary 18k based on experience with benefits package.

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