Receptionist - Office Administrator

Administration and Office


RecruitGibraltar are currently helping our client who is a leading insurance company with a global footprint, who has a great opportunity for a Receptionist / Office Administrator to join this high performance team based in Ta’ Xbiex. The company is moving into an expansion phase, is progressive and ambitious, has a policy of promoting from within and has a dedication to professional training and progression.

To greet all visitors, ensure signing of visitor's book and notify the appropriate person
To maintain reception diary/booking of boardroom meetings and have an awareness of who is in and out of the office. Place orders for general stationery for all departments.
Place orders for printed stationery for all departments under guidance. Monitor quantities of Company forms held in reception and replenish supplies
Travel - Issue rail warrants, locate and book hotels and flights
Check incoming e-mails in reception account daily, on a regular basis and forward, as necessary, to appropriate staff.
Develop and implement effective administrative systems, procedures and protocols, process mapping and database management.
Provide day to day administration support

Knowledge and Skills

• Experience of working in an office environment in a similar role.
• Familiar with Microsoft Office office software (Word, Excel etc).
• Attention to detail
• Ability to follow standard procedures and work accurately to given time targets for self and potential reportees.

You will already live in Malta

Salary circa €16k - €20K based on experience with benefits package.

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